Assoc Admin Assistant
Company: PepsiCo
Location: Auburn
Posted on: May 14, 2022
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Job Description:
Auto req ID: 269305BRJob DescriptionAssociate Administrative
AssistantPacific Northwest MarketLOCATIONAuburn, WAGENERAL
SUMMARY:This position contributes to the success of Pepsi Beverages
North America by providing administrative support to the Auburn, WA
location, as well as the Pacific Northwest market.RESPONSIBILITIES
/ ACCOUNTABILITIES:Oversee front desk operations including visitor
interactions, notifying management of interviews, and telephone
support.Update location phone list, org chart, and e-mail
distribution list timely in accordance with personnel
changes.Maintain appropriate levels of building supplies (office,
breakroom, shipping) by conducting a weekly inventory and making
purchases as needed; also support new hires by ordering uniforms,
business cards, etc.Manage mail distribution and shipping/receiving
needs, which includes accepting shipping orders from appropriate
location staff, creating shipping labels/purchasing stamps, packing
up shipments, and paying shipping invoices.Maintain breakroom
cleanliness and organization, contacting vendors for any necessary
maintenance.Perform general administrative support work such as
running reports, copying, faxing, and filing.Report monthly Konica
meter readings, schedule preventative maintenance, and order toner
for all copiers and printers.Plan, organize, and execute onsite
meetings and events including setting up conference rooms and IT
needs, ordering catering services, printing presentations, picking
up supplies, etc.Schedule Costco dock times, partnering with
Warehouse, Delivery, and Key Account Managers to problem solve any
hurdles.Lead process owner for location's free goods requests,
generating paperwork and invoice after garnering needed approvals
and ensuring in-stock product; submit intercompany invoices to HQ
for payment.Create product invoices for customers and employees
through Will Call, Hot Shot, and Free Goods processes, ensuring
proper payment is received in full.Act as backup for employee badge
ordering including procuring new hire badges, as well as
replacements, while also maintaining assigned accesses.Ad hoc
responsibilities as needed.COVID-19 vaccination is a condition of
employment for this role. Please note that all such company vaccine
requirements provide the opportunity to request an approved
accommodation or exemption under applicable law.
Qualifications/RequirementsExperience in prioritizing work and
multi-tasking with a strong sense of urgencyExperience providing
administrative and/or facility supportShow strong attention to
detail and communicate effectively with both internal and external
customersOutstanding organization, time management, and
communication skillsAptitude to work with minimal supervision - set
goals, create and implement action plans, and monitor progress
toward goalsDemonstrate strong computer skills in Excel, Word,
Outlook, and PowerPointSelf-motivated and proactiveMust be a strong
team playerHigh School Diploma or GED
Relocation Eligible: Not Eligible for RelocationJob Type:
RegularAll qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, protected veteran
status, or disability status.PepsiCo is an Equal Opportunity
Employer: Female / Minority / Disability / Protected Veteran /
Sexual Orientation / Gender IdentityOur Company will consider for
employment qualified applicants with criminal histories in a manner
consistent with the requirements of the Fair Credit Reporting Act,
and all other applicable laws, including but not limited to, San
Francisco Police Code Sections 4901 - 4919, commonly referred to as
the San Francisco Fair Chance Ordinance; and Chapter XVII, Article
9 of the Los Angeles Municipal Code, commonly referred to as the
Fair Chance Initiative for Hiring Ordinance.If you'd like more
information about your EEO rights as an applicant under the law,
please download the available EEO is the Law & EEO is the Law
Supplement documents. View PepsiCo EEO PolicyPlease view our Pay
Transparency Statement
Keywords: PepsiCo, Auburn , Assoc Admin Assistant, Administration, Clerical , Auburn, Washington
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