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Warehouse Office Coordinator - Dist (15615)

Company: Albertsons
Location: Auburn
Posted on: March 28, 2020

Job Description:

The Safeway Distribution Center located in Auburn, Washington has an opening for a Warehouse Office Coordinator.Primary responsibility to provide administrative support to a Warehouse Manager providing a variety of clerical, secretarial, receptionist, hiring, and some basic payroll support for the department.Key Accountabilities:Administrative - Respond to and direct incoming call inquiries and reception coverage for warehouse. Ordering and maintenance of department office supplies. Sorts and processing of company mail, UPS, DHL & Fed-Ex. Maintains and updates filing system for Warehouse. Review incoming correspondence and compose responses as appropriate. Coordinate and participate in department meetings or conference calls, maintain and report minutes of meetings. Makes travel arrangements for Warehouse Manager.Internal Controls and Compliance - Understand and adhere to Safeway's internal control procedures and accounting policies. Process department payroll for hourly employeesEmployee Records Management - Coordinate hiring process for warehouse which is inclusive of posting open hourly positions, forwarding resumes to hiring manager, manage pre-employment testing which includes drug screen, background check and agility testing, create offer letter, and process personnel transactions in HR database. Track and file confidential personnel information regarding corrective actions, performance appraisals and leave of absences.Reports - Run and distribute department reports and correspondence for warehouses and transportation. Maintain attendance tracking reports for hourly employees. Maintain training records for warehouse staff. Track additional items/reports as directed.Financials - prepare department confidential period close, cascading financials and quarterly financial reports. Timely and accurate bill coding, processing and filing.Qualifications:The minimum education for this position is an High School diploma or G.E.D.3+ years experience providing high level of secretarial and administrative support, preferably in a logistics environment. Proficient in Microsoft Office: Excel, Word, PowerPoint, Outlook Calendar, Live Meeting. Demonstrated skills relating to composing and editing business correspondence. Knowledge of office operations and procedures. Some analytical ability is required in order to gather and summarize data for reports and to prioritize work. Strong customer service and interpersonal skills, including the ability to maintain a strong rapport with Division Staff, Corporate Staff, Vendors and Retail Stores. High degree of confidentiality. Considerable experience managing multiple and high level priorities simultaneously.Dependable, self motivated and professional in appearanceRespond to: Interested candidates are encouraged to submit a resume by visiting on your computer or mobile device.Diversity is fundamental at Safeway. We foster an inclusive working environment where the different strengths and perspectives of each employee is both recognized and valued. We believe that building successful relationships with our customers and our communities is only possible through the diversity of our people. And a diverse workforce leads to better teamwork and creative thinking, as well as mutual understanding and respect.The Safeway policy is to provide employment, training, compensation, promotion and other conditions of employment without regard to race, color, religion, sexual orientation, gender identity, national origin, sex, age, disability, veteran status, medical condition, marital status or any other legally protected status.We support a drug-free workplace -- all applicants offered a position are required to pass a pre-employment drug test before they are hiredAN EQUAL OPPORTUNITY EMPLOYER

Keywords: Albertsons, Auburn , Warehouse Office Coordinator - Dist (15615), Other , Auburn, Washington

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